Property condition reports: documenting check-in and check-out

At the end of a tenancy, the parties may disagree about whether damage already existed. A dated condition report, with written descriptions and photos, can help compare the property at check-in and check-out.

Required, or just smart?

Requirements vary by country and tenancy type. In France, the law of 6 July 1989 requires an état des lieux for covered principal-residence tenancies at entry and exit. Do not assume the same rule applies elsewhere: check the local law and contract. A condition record can support evidence, but does not determine liability on its own.

What to include

• The condition of every room, described in detail at move-in and again at move-out.
• Written notes plus dated photos (and video) of each room and any existing defect.
• Utility meter readings and the number of keys handed over.
• The date and signature of both parties, attached to the tenancy agreement.
• A copy kept by each party.

Compare check-in against check-out and allow for normal wear under the applicable rules. Record pre-existing defects and any new damage carefully. A report can support either party’s position; it does not guarantee the outcome of a deposit dispute.

Note: this is general information, not legal advice. Rules differ by country — check your local requirements before relying on it.

Sources

• France — Service Public, état des lieux
• Légifrance — loi n° 89-462, art. 3-2